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Resources & Samples

HR Samples to Keep Your Day Moving

You don’t have to go it alone. With decades of experience in human resources leadership, we’re here to help. Feel free to browse this page and grab what you need, and always feel free to share with friends!

Please note: The information provided on this page serve only as samples. All company policies, forms and procedures should be reviewed by company leadership, and HR expert or attorney.

Contact us today if your could use the help crafting a full-scope, custom Employee Handbook for your organization!


Cold Weather and Winter Driving Safety Tips for All Employees [FREE Download] 

Do you have employees who are required to drive for work? Are they on the road in the winter weather? This Quick Take Tool is for you to share directly with your employees, giving them a leg up and awareness of winter safety on the road.

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21 Phrases Your Employees Need to Hear [FREE download]

Sometimes finding the “right” words to share feedback with employees is tough! We’ve got decades of experience doing just that and are here to help! Grab this [FREE] download and take a peek at our 21 Phrases that Your Employees Need to Hear!

Giving feedback to employees is critical. Do it in a way that build self-confidence and accountability.

Grab your copy by simply clicking here!


11 Great Ways to Show Employee Appreciation [FREE download]

Showing appreciation should be a year-round activity, not just something we do around the holiday! Looking for some ideas that you can use TODAY to show appreciation for your employees? Need low-cost or no-cost ideas?

Great! You’re in the right place. Together, our team has over 100 years of professional experience in HR and leadership and we’ve put together the only cheat-sheet you’ll ever need.

Download your [FREE] copy by clicking here! 


Is the privacy of employee records a priority in your business? It should be. Here is a sample policy that you can use to govern the management of employee files.

SAMPLE Employee File Maintenance Policy

[Company Name] employee files are maintained by the human resources department and are considered confidential.
Managers and supervisors, other than the HR director and his or her subordinates, may only have access to personnel file information on a need-to-know basis.
Any manager or supervisor considering the hire of a former employee or the transfer of a current employee may be granted access to the file, or limited parts of it, in accordance with applicable non-discrimination regulations.
Personnel files are to be reviewed [in the HR department office], even by managers and supervisors. Personnel files may not be taken outside the department, even by managers and supervisors.
Representatives of government or law enforcement agencies, in the course of their normal duties, may be allowed access to file information. This decision will be made at the discretion of the [Title of Company Official] or the HR department in response to the employee’s request, a valid subpoena or a valid court order.
Employee file access by current and former employees will generally be permitted upon request within [insert number of days based on state law requirements] days of the request.


Whether you’re dealing with a winter storm, a hurricane or wildfire, having a policy in place to address absences due to inclement weather is key.

SAMPLE Severe Weather & Disaster Policy 

Severe weather is to be expected during certain months of the year. Except in cases of severe storms or disasters, all employees are expected to work our regular hours. Time taken off due to severe weather conditions while the business remains open is to be used as [PTO or is unpaid].

Exempt employees may be provided time off with pay when necessary to comply with state and federal wage and hour laws.

If extreme weather conditions require closing of the roads or highways in the immediate area surrounding the Company, or the the building is closed, you will be notified by your supervisor.

As a benefit to employees, non-exempt employees will be paid for half of their normally scheduled hours when the business is closed due to severe weather.

We provide comprehensive Employee Handbook development services.


DEEP DIVE: Human Resources / Internal Investigation Toolkit 

Are you working on a tough workplace situation and need to conduct an internal investigation? Investigations can be tough.

Get the resources you need to successfully plan and navigate your investigation today!

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By clicking the download link, you submit your information to the HR Answers team, who will use it to communicate with you regarding professional HR and training services and other HR resources.